Job Applicant Privacy Policy
Effective Date: 01/01/2024
At Western Home Physio, we are committed to protecting the privacy and security of the personal information you provide to us as part of the job application process. This Privacy Policy explains how we collect, use, and protect your personal information and outlines your rights regarding your data.
1. Information We Collect
As part of the job application process, we may collect the following personal information:
- Personal Identifiers: Name, contact details (email, phone number, address)
- Professional Information: Resume/CV, cover letter, work experience, skills, qualifications, references, portfolio, certifications, and any other information relevant to your application
- Employment History: Past job titles, employers, dates of employment, and job responsibilities
- Sensitive Information (if applicable): Equal opportunity data such as gender, age, race, disability status, and veteran status, which may be collected for compliance with applicable laws (optional and provided voluntarily)
We may also collect information from external sources, such as references, background checks, and social media profiles if you provide consent for us to do so.
2. How We Use Your Information
We use the personal information you provide to us for the following purposes:
- To evaluate your qualifications for the position(s) you applied for
- To communicate with you during the recruitment process
- To conduct background checks or verify references (where applicable)
- To assess and improve our recruitment process
- To comply with applicable laws and regulations related to hiring practices
We will only process your information for legitimate business purposes, in compliance with applicable data protection laws.
3. How We Protect Your Information
We take the privacy and security of your personal data seriously. We implement a range of physical, technical, and administrative security measures to protect your information from unauthorized access, alteration, disclosure, or destruction.
However, please note that no method of electronic storage or transmission is completely secure, and while we strive to protect your information, we cannot guarantee its absolute security.
4. Sharing Your Information
We will not share your personal information with third parties except in the following cases:
- With Service Providers: We may share your data with third-party vendors who assist us with recruitment services, such as application tracking systems, background check providers, or interview scheduling tools.
- For Legal Compliance: We may disclose your information to law enforcement or regulatory authorities if required by law or to protect our rights, property, or safety.
- With Affiliates: If applicable, we may share your information within our group of companies for recruitment purposes.
We will ensure that any third parties with whom we share your personal information are bound by appropriate confidentiality and data protection obligations.
5. Data Retention
We will retain your personal information for as long as necessary to fulfill the purposes for which it was collected, to comply with legal obligations, resolve disputes, and enforce our agreements. If your application is unsuccessful, we may retain your information for a limited time (usually up to 12 months) to consider you for future positions.
6. Your Rights
Depending on the jurisdiction in which you reside, you may have certain rights regarding your personal information, including:
- Access: You have the right to request access to the personal information we hold about you.
- Correction: You can request that we correct or update any inaccurate or incomplete information.
- Deletion: You may request that we delete your personal data, subject to certain legal exceptions.
- Object or Restrict Processing: You have the right to object to or request restrictions on how we process your personal information.
- Data Portability: You may request a copy of your data in a structured, commonly used format.
To exercise any of these rights, please contact us using our email info@westernphysio.com.au
7. Changes to This Privacy Policy
We may update this Privacy Policy from time to time to reflect changes in our practices or legal obligations. When we make updates, we will revise the "Effective Date" at the top of the policy and provide notice of significant changes. We encourage you to review this Privacy Policy periodically.
8. Contact Us
If you have any questions or concerns about this Privacy Policy or how we handle your personal information, please contact us at:
Western Home Physio
info@westernphysio.com.au
0422 636 023
By submitting your application, you acknowledge that you have read and understood this Privacy Policy and consent to the processing of your personal information as described herein.